Job Title:        Executive Assistant     

Location:        Milwaukee, WI

Position Summary

Executive Assistant - Performs secretarial and administrative duties for an officer of the company (e.g., CEO and CFO). Manages the officer’s schedule, arranging appointments, travel, meetings, conference calls, etc. Requires some analysis and use of initiative and independent judgment with frequent access to confidential and highly complex information. Understands corporate policy and is often called upon to interpret and communicate the officers intent to other managers. Reports to the appropriate officer. Requires a minimum of 10 years of progressively responsible administrative experience.

Essential Duties and Responsibilities:

• Provides an officer with administrative and secretarial support.
• Coordinates an officer's schedule making appointments and establishing agendas.
• Arranges and coordinates all business travel.
• Handles all confidential material relevant to company operations.
• Screens an officer's phone calls and incoming mail.
• Performs word processing duties.
• May conduct various analytical special projects, especially involving budgets and preparations for Board and senior management meetings.
• Coordinates and arranges all management meetings and Board Meetings; coordinates use of conference rooms and use of outside facilities.
• Serves as a contact to people inside and outside the company.
• Collaborates with various staff and departments in preparing special projects.

Essential Education, Skills and Environment Education and Work Experience:

• Associate degree in business or secretarial science (two year program); bachelor's degree in business or liberal arts desirable.
• Typically has ten or more years of experience in administrative/executive secretarial positions in a corporate setting.

Specialized Knowledge and Skills:

• Thorough knowledge of administrative practices and procedures; knowledge of protocol desirable.
• Excellent communication and interpersonal skills.
• Must have working knowledge of presentation and spreadsheet software.
• Professional appearance and presentation.
• Able to handle highest level confidential information. Detail oriented.

Equipment and Applications:

• PCs, word processing, spreadsheets, and presentation software.

Work Environment and Physical Demands:

• General office environment. High level of stress may occur at times, with occasional long hours. No special physical demands required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 5 pounds. Specific vision abilities required by this job include ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit; use hands to operate computer mouse; reach with hands and arms for telephone and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

PKWARE offers a competitive compensation package including health, dental, vision, disability and life insurance and 401k plan.

PKWARE provides equal employment opportunity for all employees and applicants for employment without regard to race, sex, color, religion, national origin, ancestry, disability, marital status, veteran status, membership in the national guard, state defense force or any reserve component of the federal or state military forces, age, non-relevant arrest or conviction record, use or nonuse of lawful products off the company's premises during non-working hours, or other characteristic protected by law.

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