Office Administrator, Payroll, and AP Specialist

Location:  Milwaukee, WI

The Office Admin, Payroll and AP Specialist will help support the Company in our growing business.  We are looking for someone who is up for the challenge of integrating systems and processes as we expand our investments.  This role will take ownership of all payroll processing for multiple entities in the US as well as assisting in the management of the office and assisting with the processing of Accounts Payable.  Duties and responsibilities will include:


  • Performing bi-weekly payroll processing for US entities
  • Process off-cycle bonus and/or commission payments as needed
  • Filing and ensuring compliance with payroll taxes and benefits
  • Registering for withholding tax and unemployment accounts in various states
  • Vouchering AP invoices in accounting system, ensuring proper approvals and support are obtained
  • Entering new vendors into the accounting and payment systems and ensuring that form W9 is completed for each new vendor
  • Reviewing payable invoices for correct sales tax and self-assessing use tax when applicable
  • Continuously and proactively reviewing systems and processes to streamline and add efficiencies
  • Managing Milwaukee office space by tracking and ordering supplies, cleaning common spaces as needed, prepping for meetings, filing documents, etc
  • Other duties as assigned by Accounting Manager, VP of Finance, COO or other members of management


Required Qualifications


To ensure success in this role, it is imperative the candidate possess the following experience and qualifications:


  • Two to four years’ experience in an HR or Accounting function
  • Proficient in Excel and Microsoft Office Suite
  • Ability to communicate clearly and concisely with individuals at all levels of the company


Preferred Qualifications


In addition, the following qualifications are considered beneficial and important to the role:


  • Experience with payroll software (UKG) a plus
  • Experience with Accounting and CRM systems


Key Attributes        


The successful candidate will possess the highest level of the following business and personal attributes:


  • High level of accuracy and attention to detail
  • Ability to protect and keep company and employee information confidential
  • Strong work ethic with a positive attitude
  • Willingness to accept new challenges and take ownership of roles and responsibilities
  • Highly organized with ability to multitask and prioritize job responsibilities



PKWARE, Inc. is…

More than two decades ago, PKWARE revolutionized data compression with the invention of the ZIP standard. Today, through continuous innovation and development, PKWARE has become the only complete system for reducing, securing, moving and storing data across the extended enterprise, both internally and externally, from mainframes to servers to desktops and into the cloud. Used by more than 30,000 corporate entities and over 200 government agencies, PKWARE is the industry standard for portability, ensuring data security and cross-platform computing. The PKWARE Solution is used billions of times a day to manage cost risks associated with data security breaches while avoiding increased storage costs with data reduction of up to 95% and improving service delivery. PKWARE is a privately held company based in Milwaukee, WI with additional offices in New York, Ohio and the United Kingdom.


And just so you know…

PKWARE is located in Milwaukee, WI, and offers a competitive compensation including company paid parking and a jeans-friendly environment.

PKWARE provides equal employment opportunity for all employees and applicants for employment without regard to race, sex, color, religion, national origin, ancestry, disability, marital status, veteran status, membership in the national guard, state defense force or any reserve component of the federal or state military forces, age, non-relevant arrest or conviction record, use or nonuse of lawful products off the company’s premises during non-working hours, or other characteristic protected by law.

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